Saturday, June 10, 2017

5 Steps: Student Drive and Classroom Clean-Up

Many teachers are organizing and cleaning as they wrap up their year, but what about students? Teachers should help students not only clean out their lockers, but help students organize and clean their Google Drive and Classroom.

Step 1:  The Infamous Untitled







Open Google Drive and search for any untitled doc, sheets, slides, etc.  Rename the items or move to the trash.  To rename an item, right click and select rename.

How to Rename a File

Step 2:  Create Folders

Have students create a general folder for this school year.  For example, 2016-2017 or their grade.
  1. Open the folder up with a double-click.
  2. Create sub-folders for each subject, if desired.
  3. Drag and drop work into each subject folder or move the file
    How to move files in Google Drive
  4. Add a color to your folder(s) if you choose.  Pay attention to the awesome names of each color like Slime Green or Macaroni!
    How to Change a Folder Color
  5. Empty the trash in Google Drive
Tip:  Select a range of files using Shift + Click or specific files using CTRL or Command + Click

Step 3:  Organize Google Classroom Folder in Drive

Many students often forget that they have a classroom folder in Google Drive.  Now that I have completed my third year as a teacher using Google Classroom, I like to organize my folders within Classroom.  Students could do the same OR move their work out and into their previously created folder (See Step 2). 

  1. Create a folder for the year, 2016-2017 Classes or the year in school.  For example, 8th Grade.
  2. Select class folders and drag into the newly created folder.


Step 4:  If it isn't archived, unenroll!

August or even September hits and you, the student notices that your teacher(s) has not removed or archived their class and you are still enrolled.  No worries!  You can unenroll yourself and make that "tile" disappear!  You will still have your work in your Google Drive Classroom folder.
How to unenroll yourself from a class.

Step 5:  I'm Moving, Graduating or Changing Districts

No worries, Google has you covered.  Google Transfer helps G Suite districts by easily copying and moving your email and Google Drive files.


Want to move your items to a new Gmail or Google Account?  

Google Transfer is for you!  It will make a copy and transfer it to your new Gmail account.  Make sure all of your content transferred. (See comment on this post below)

Want to create an archive of your data?

Google Takeout will export the data you choose into a zip file.  









2 comments:

  1. Great post, Tonya. Just a word of caution on Transfer. One the person has recieved the email saying the Transfer has finished, the person should check the transfer. Our experience was that not all folders and files transferred. Some students and staff got all of their stuff; others got some; some got little. I tried it and only got 5 folders with 2 documents in each the first time I ran it. The second time I got most things, but not all. I recommend to staff that to use Google Takeout to make sure they got everything. (This has been a common occurrence based on discussions in the Google for Education Trainer Group.)

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    Replies
    1. Thank you so much for the helpful information! As a result, I adjusted my post based on your information!

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